How Actifile Works
Roaming laptops and BYOD present two new challenges: mixed-use (endpoints host a mix of corporate data with private employee data and/or data that belongs to another employer) and the need for network independecy. Actifile addresses these needs by:
Actifile differentiates corporate data from other data
Monitor select corporate data sources (cloud, intranet and applications) for sensitive data
Tracks the sensitive data as it is used by different applications
Inheritence function allows the protection to persist even when data is shared out-of-band
& network independent
Lightweight (< 20 megabytes), easy to install and remove application
Always-on and at-will modes support both full and part time employment
Small footprint policies allow tetherless functionality (does not require AD and other directories)
SSO integration alleviates the need for policy writing
Full tracking and reporting of data usage
Safe harbor encryption (AES256)
Built in discovery for baseline assessment
Kill and Stay pill
Works side-by-side with existing DLP
Actifile SIMPLIFIES DATA PROTECTION
Actifile: Secure PII and business sensitive data from any source, comply with GDPR and defend your firm from insider threats and cyber attacks.
Actifile Customer USE CASES
Actifile supports both IP protection as well as regulatory compliance use cases:
Community hospital has a variety of endpoints including Doctors with BYOD, departmental and administration endpoints. Due to the BYOD endpoints, DLP was deemed to be ineffective and the hospital decided to use Actifile.
Actifile enabled the hospital to:
- Discover existing PHI on the hospital’s endpoints.
- Transparently encrypt all hospital related PHI on roaming endpoints (such as the BYOD Doctor endpoints)
- Create audits and report on PHI usage.
A large financial services that has an existing DLP implementation integrated Actifile to solve two issues:
- Support provisioning of laptops to their senior managers.
- Enable the protection of data at subcontractors (such as printers, lawyers, HR/benefits, etc.).
Actifile enabled the financial services company to control the data without risking scanning employee private data and/or other financial institutions’ customer data.
Construction is big business with fierce competition. With project managers traversing the globe with laptops crammed full with project data (plans, budgets, proposals, architecture plans, etc.), the risks were unacceptable. Furthermore, connectivity is not always perfect at construction sites. So relying on cloud is not an options.
By pointing Actifile to their project repository, Actifile was able to help the company protect their assets transparently – ensuring that authorized personnel were able to get their job accomplished – but in a protected manner.
Large Duty Free
A large duty free retailer has point of sales machines everywhere, some with network access capability.
The retailer’s CISO needed to:
- Figure out what was on those endpoints.
- Ensuring that European customer information is protected for GDPR (mainly).
- Ensure that the corporate information is protected.
Actifile Key features
Actifile has the features CISO’s demand:
Separation of Corporate Data from Private and other employer data
Many endpoints are mixed-use and hence have a mix of corporate data and other data (such as employee private data and other employer data). Unlike DLP, tracks corporate data separately – from its source (cloud, intranet or application) and throughout its lifecycle, ensuring data is protected but also that employee privacy is maintained.
AES256 encryption secures the data while it is stored on the endpoint. Full tracking can be used to demonstrate compliance with various regulation, and provide for safe harbor in case the laptop is lost or stolen.
Compliance Ready Reporting
Protecting data is important – but so is being able to show how data is being tracked and protected to regulators and auditors. Actifile shows the which laptops have sensitive data, ranked by risk, and how is that data being used.
Don’t take our word
This is the only solution that gives me peace of mind; sensitive data extracted from business applications is immediately tagged and encrypted, rendering it GDPR compliant at the source.
Jonathan Ben Elieaser
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