Data Privacy Risk Assessment and Reduction for MSPs and their Customers

 Data Privacy compliance is one of the biggest risks facing Small and Medium Businesses today.  When faced with a data privacy event, SMBs can’t afford the resources it takes to address regulator scrutiny and fines. For most SMBs, knowing how to audit data and proactively avoid the liability is key to long term success.

While the business ultimately owns the risks associated with data privacy and regulations, the MSPs, which serves as network managers and administrators, are expected by the business to uncover the data risk, present it, and propose low-impact solutions to address the risk.

Actifile can help MSPs uncover data risks and provide actionable risk reduction strategies for all type of data privacy regulations (such as HIPAA, PCI, CMMC, FINRA, CCPA, GDPR and others).

MSPs – learn more here.

How Actifile Works

Actifile’s small footprint agent and cloud management dashboard provides end-to-end data privacy functionality consisting of full data discovery, data flow auditing and risk remediation functions,

Actifile produces automated risk assessment reports by using regulation templates to automatically discover and audit the flow of regulated data within and outside of the business.

With a single click, identified risks may be reduced using Actifile’s transparent encryption functionality, which provides safe harbor for the data and doesn’t affect the workflows.

Further risk remediation may be achieved (if needed) by blacklisting or whitelisting risky workflows.

Why Actifile?

Actifile Data Privacy Risk Assessment

For a flat monthly fee run multi-tenant automated risk assessments and get customer ready reports with actionable insights for all of your customers.


Discover regulated data across the organization’s laptops, workstations and servers.


Discover data flow to and from any application, including business sanctioned applications and shadow IT. 


Create subscription opportunities to provide continuous monitoring and alerts of the risk as it evolves.


Create services opportunities to assist with compliance audits and drive down data privacy risks. 

A very simple process exposes the risks that customers care about and uncovers many business opportunities for the MSP:


Run the automated discovery tool. Wait 4-5 business days to discover application use.


Retrieve built in report and present to customer.
Assess the risk posed by data types, quantity, devices and applications. 


Set up automated audits. Work with Actifile support on reduction strategies (if required).


Implement risk reduction strategy and services. 

Don’t take our word for it

“Actifile is a game changer in the way it detects and protects private data. It helps my SMB organizations comply with regulations such as HIPAA, GDPR, NIST 800-53 and others.”
Steve Rutkovitz
CEO, Choice CyberSecurity

Actifile Customer Examples

Actifile supports both IP protection as well as regulatory compliance use cases:

Community Hospital
Community hospital has a variety of endpoints including Doctors with BYOD, departmental and administration endpoints. Due to HIPAA concerns the hospital and their MSP decided to use Actifile.

As a result of installing Actifile, the community hospital was able to:

  1. Discover existing PHI on the hospital’s endpoints.
  2. Transparently encrypt all hospital related PHI on roaming endpoints (such as the BYOD Doctor endpoints)
  3. Create audits and report on PHI usage.
Financial Services
A financial services firm (wealth management) integrated Actifile. Using Actifile it was able to solve two issues:

  1. Support provisioning of laptops to their employees.
  2. Enable the protection of data at subcontractors (such as printers, lawyers, HR/benefits, etc.).
  3. Demonstrate compliance

As a result the financial services company was able to control the data without risking scanning employee private data and/or other financial institutions’ customer data.

Diagnostics Lab
Labs deal with large amounts of PHI. While most of it resides in the Lab Information Management System (LIMS), ad-hoc workflows routinely occur resulting in PHI being exposed. Lab management and their MSP decided to implement Actifile to understand and ultimately control this flow of information. Using Actifile the lab was able to:

  1. Run a risk assemssent to discover and audit all PHI that is outside the LIMS
  2. Evaluate the workflows and optimize that ones that result in liability
  3. Execute controls to substantially reduce the liability associated with data
Benefits Administrator
Benefits administration requires access to employee private data as well as financial information. Furthermore, it requires that the employees process this data and activate benefits with the benefits provider.

Using Actifile the benefits administrator was able to:

  1. Run a risk assessment to discover PII and financial data
  2. Create a working audit of all the data at all times
  3. Provide controls that help reduce the liability associated with the data without interrupting the workflows
Construction is big business with fierce competition. With project managers traversing the globe with laptops crammed full with project data (plans, budgets, proposals, architecture plans, etc.), the risks were unacceptable. Furthermore, connectivity is not always perfect at construction sites. So relying on cloud is not an options.

By pointing Actifile to their project repository, Actifile was able to help the company protect their assets transparently – ensuring that authorized personnel were able to get their job accomplished – but in a protected manner.

Duty-Free Retailer
A duty free retailer has many point of sales machines, and some with network browsing capability.
Actifile helped the retailer’s IT to:

  • Figure out what was on those endpoints.
  • Ensure that European customer information is protected for GDPR.
  • Ensure that the corporate information is protected.

Solution Benefits

Easy to deploy and use:

RMM friendly, multi-tenant solution does not require data security expertise to configure and maintain

Holistic solution:
Solution checks all the boxes: risk assessments, auditing, risk reduction and workflow controls.
Actifile has no effect on the employees way of doing business

Built in Regulatory Templates

Risk Dashboard and Reporting

Data at Rest Discovery

Data Risk Heatmap

Transparent Encryption for Parked Data

Multi-Tenant Cloud Based Management

Blacklist and whitelist controls

Supports All
Flavors of BYOD

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Actifile can also help MSP transition to vCIO